Administrative Assistant IIApply Now Date posted 03/23/2019 Requisition Number: 233576BR Location: United States - Texas - San Antonio Area of Interest: Administrative/Clerical, Customer Service, Operations/General, Telecommunications Position Type: Full Time
Perform high-level general administrative support for a VP. Process documents of varying complexity. Maintain records for ready access and compiles various reports requiring in-depth knowledge of Company and department procedures and practices. Has contact with customers, suppliers and employees.
12238 Silicon Drive, Suite 129
San Antonio, Texas 78249
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Draft correspondence based on guidelines from VP. Compose, transcribe and prepare a variety of professional documents such as memos, letters, incoming and outgoing departmental mail and correspondence, reports and minutes.
- Prepare and maintain confidential information and correspondence.
- Create routine to moderately complex spreadsheets that contain formulas and special formatting; produce various charts including bar, line, graph and pie.
- Prepare Travel & Entertainment reports, and report status of open purchase orders.
- Perform a variety of clerical support activities including appointment scheduling, making travel arrangements, photocopying and other related clerical activities. Coordinate and monitor routine departmental activities, to include regional/area office activity.
- Organize and maintain filing system and department records.
- Operate the telephone efficiently. Answer phones in a timely manner and take accurate, complete and legible phone message. Back-up other administrative assistants with telephone coverage.
- Track employee timesheets and distribute copies to payroll; may maintain departments’ vacation and sick leave information.
- Assist other departments whenever necessary, as assigned by the Executive Assistant to the President.
- Perform all other duties as assigned.
- High school diploma or equivalent education. Completion of post-high school education and/or college courses a plus.
- Minimum of five years administrative assistant experience, providing support at a director level or above.
- Exceptional computer skills; proficient in the use of personal computers and various software applications (i.e. Microsoft Office including Access, Excel, Word, & PowerPoint; Microsoft Project; Microsoft Explorer/Internet and Org+).
- Ability to type 65 words per minute with accuracy. Proficient with various office equipment such as telephone system, e-mail, scanner, digital camera, facsimile machine, printer, plotter, PC overhead projector, calculator and photocopier.
- Ability to maintain confidentiality of information.
- Independent self-starter with excellent organizational skills that require minimal daily supervision.
- Excellent verbal, written and interpersonal communication skills in order to interact effectively with other department personnel, company management, and customers.
- Ability to manage several projects at one time on a daily basis.
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employees and applicants. Individuals will be considered for positions for which they meet the minimum
qualifications and are able to perform without regard to race, color, gender, age, religion, disability,
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