Government Affairs Specialist-Executive Assistant

Full Time New York, New York Posted 08/19/2021 Areas of interest: Government/Corporate Affairs, Research/Analysis Requisition Number: 289669BR PGA310
JOB SUMMARY
This position is responsible for supporting Charter’s Northeast Region State Government Affairs Group Vice President and working with the entire Northeast Region SGA team. This position will report to the North East Region GVP.

MAJOR DUTIES AND RESPONSIBILITIES
Providing administrative assistance, such as preparing draft letters, memos and other communications for the GVP's review

Heavy scheduling, organizing meetings (in person and virtual), and organizing catering for various meetings and events when necessary

Managing the GVP's day-to-day calendar

Receiving, recording and processing invoices due for payments in accordance with company procedures

Requesting purchase orders in company system

Setting up new vendors in company system

Checking for accuracy in reports, figures and postings

Reconciling and resolving any discrepancies found in invoice payment process

Assisting with budget management

Producing a variety of reports including monthly budget actuals analysis and quarterly budget forecasts

Posting financial transactions in spreadsheets and trackers

Maintaining comprehensive and accurate records, documents and reports

Preparing cover letters for certain payments

Coordinating travel arrangements in Concur and creating trip itineraries

Preparing and submitting monthly expense and purchase card reports

Exceptional attention to detail and accuracy

High level of integrity and trustworthiness

Excellent communication and interpersonal skills

Skills using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects


REQUIRED QUALIFICATIONS
Skills / Abilities and Knowledge

Ability to read, write, speak and understand English

Strong organizational capabilities and experience with basic accounting, accounts receivable and budgeting

Ability to balance multiple priorities simultaneously

Strong verbal and written communication skills

Advanced knowledge of Excel, PowerPoint, Word

Budgeting skills and bookkeeping background


EDUCATION
Bachelor's degree in business, political science or related field or equivalent experience

RELATED WORK EXPERIENCE
Political/government experience

CERTIFICATIONS AND/OR LICENSES
Valid driver's license, satisfactory driving record within the Company required standards and auto insurance

WORKING CONDITIONS
Office environment

PREFERRED QUALIFICATIONS
Skills/Abilities and Knowledge
Knowledge of government and/or legislative process a plus
Understanding of state and local government regulations preferred
Knowledge of organization policies and practices
PGA310 289669 289669BR

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