Full TimeStamford, ConnecticutPosted 06/10/2022Business unit: Corporate - CCL - CORPLAreas of interest: Administrative, FacilitiesRequisition Number: 302019BRGFR111
JOB SUMMARY Supports the day to day facility operations of a location(s) by performing a variety of support assignments to ensure the building runs smoothly. May perform general maintenance of the facility and office equipment and must have a general understanding of tasks associated with a corporate facility. Responds promptly and efficiently to requests in a fast paced high demand environment while maintaining the highest level of customer service and professionalism.
MAJOR DUTIES AND RESPONSIBILITIES
Actively and consistently support all efforts to simplify and enhance the customer experience
Maintain the overall order/organization of the common areas throughout the facility
Provide consistent, effective level of customer service when responding to building occupants on issues
Complete daily and weekly facility related tasks and duties such as switchboard/receptionist, mailroom clerk, clerical assistant, etc
Proactively ensure that conference/meeting rooms are property equipped and maintained daily and correct items as necessary
Assist employees with conference room requests (visitors, parking, security, etc) and communicate reservation confirmations, room set up requirements, catering requests and signage needs and support when potential conflicts arise
Maintain Outlook calendar for various meetings rooms on campus; assist Business Unit with meeting schedules and requirements
Monitor, stock and complete inventory sheets associated with daily and weekly maintenance of breakroom, mailroom and supply cabinets in all buildings on campus. This includes but is not limited to refilling coffee, paper, copier trays, supply drawers, etc
Ensure office equipment is operational and properly maintained; trouble shoot problems as needed and manage repairs with service provider as directed by the supervisor
Escort vendor/service provider on campus while performing a repair or equipment installation
Assist with coordination and management of campus moves and company functions
Support maintenance of up-to-date floor plans and associated documentation
Monitor and administer building access
Perform other duties as assigned
REQUIRED QUALIFICATIONS Skills/Abilities and Knowledge
Ability to read, write, speak and understand English
Proficient w/computers and MS Office software (Word, Excel, Outlook calendar & email)
Good interpersonal, oral and written communication skills
Flexible, adaptable, independent and motivate team player able to work in a fast paced environment
Ability to provide quality customer service
Ability to use standard office equipment (telephone, computer, printer, scanner, copier)
Possess attention to detail, organization and accuracy
Ability to work overtime as the business needs dictate
Ability to effectively and efficiently make use of time and resources
Ability to maintain a positive attitude and work environment
Certifications and/or Licenses Valid driver's license with satisfactory driving record within Company required standards
Education High School Diploma or equivalent
Related Work Experience 1+ years Facility support or related experience in a professional, corporate setting
WORKING CONDITIONS Office environment Occasional overtime required
GFR111 302019 302019BR
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