Facilities Assistant II

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Full Time Stamford, Connecticut Posted 06/10/2022 Business unit: Corporate - CCL - CORPL Areas of interest: Administrative, Facilities Requisition Number: 302019BR GFR111
Supports the day to day facility operations of a location(s) by performing a variety of support assignments to ensure the building runs smoothly. May perform general maintenance of the facility and office equipment and must have a general understanding of tasks associated with a corporate facility. Responds promptly and efficiently to requests in a fast paced high demand environment while maintaining the highest level of customer service and professionalism.

  • Actively and consistently support all efforts to simplify and enhance the customer experience
  • Maintain the overall order/organization of the common areas throughout the facility
  • Provide consistent, effective level of customer service when responding to building occupants on issues
  • Complete daily and weekly facility related tasks and duties such as switchboard/receptionist, mailroom clerk, clerical assistant, etc
  • Proactively ensure that conference/meeting rooms are property equipped and maintained daily and correct items as necessary
  • Assist employees with conference room requests (visitors, parking, security, etc) and communicate reservation confirmations, room set up requirements, catering requests and signage needs and support when potential conflicts arise
  • Maintain Outlook calendar for various meetings rooms on campus; assist Business Unit with meeting schedules and requirements
  • Monitor, stock and complete inventory sheets associated with daily and weekly maintenance of breakroom, mailroom and supply cabinets in all buildings on campus. This includes but is not limited to refilling coffee, paper, copier trays, supply drawers, etc
  • Ensure office equipment is operational and properly maintained; trouble shoot problems as needed and manage repairs with service provider as directed by the supervisor
  • Escort vendor/service provider on campus while performing a repair or equipment installation
  • Assist with coordination and management of campus moves and company functions
  • Support maintenance of up-to-date floor plans and associated documentation
  • Monitor and administer building access
  • Perform other duties as assigned

Skills/Abilities and Knowledge
  • Ability to read, write, speak and understand English
  • Proficient w/computers and MS Office software (Word, Excel, Outlook calendar & email)
  • Good interpersonal, oral and written communication skills
  • Flexible, adaptable, independent and motivate team player able to work in a fast paced environment
  • Ability to provide quality customer service
  • Ability to use standard office equipment (telephone, computer, printer, scanner, copier)
  • Possess attention to detail, organization and accuracy
  • Ability to work overtime as the business needs dictate
  • Ability to effectively and efficiently make use of time and resources
  • Ability to maintain a positive attitude and work environment

Certifications and/or Licenses
Valid driver's license with satisfactory driving record within Company required standards

High School Diploma or equivalent

Related Work Experience
1+ years Facility support or related experience in a professional, corporate setting


Office environment
Occasional overtime required

GFR111 302019 302019BR

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