Facilities Asst. III

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Full Time Stamford, Connecticut Posted 03/22/2022 Business unit: Corporate - CCL - CORPL Areas of interest: Administrative, Facilities Requisition Number: 294738BR GFR115
Who You Are

You are always looking for opportunities to learn and expand your skills. You enjoy playing a central role in customer care by bringing superior organizational skills, attention to detail, and a positive attitude to everything you do.

As a Conference Center Coordinator in Stamford, CT, you’ll be the primary point of contact for coordinating meetings and delivery of conference center services. You’ll be responsible for meeting booking, tracking and optimizing the use of our conference center. You will also work closely with the Facilities and Catering teams to ensure customer requests are executed as planned.

JOB SUMMARY
This position is responsible for providing support duties to the facilities organization as needed with emphasis on cost control, expense and capital budget management and project management. Has general understanding of all facilities-type functions and orchestrates support as needed. Demonstrates a high level of customer service and is effective at conflict management, process development and problem-solving. Frequently interacts with company leaders in problem solving, issues management and escalations related to the organization.

MAJOR DUTIES AND RESPONSIBILITIES
  • Actively and consistently support all efforts to simplify and enhance the customer experience
  • Develop and execute reports that measure performance such as capital and expense reports and purchase order/capital tracking reports for the facilities organization
  • Develop, compile and distribute Travel Management Reports to senior leadership for the company
  • Trouble-shoots problems as needed
  • Complete daily and weekly facility related tasks such as bill payment, CPR's, Purchase Orders, travel issues management, administration of travel user ids and special projects including real property research
  • Frequently deal with landlord issues and travel complaints and works to identify and implement the effective solution
  • Coordinate communication between Travel Management Company, Travel Users and Management, real estate team and KMA's
  • Perform other duties as assigned

REQUIRED QUALIFICATIONS
Skills/Abilities and Knowledge
  • Ability to read, write, speak and understand English
  • Proven track record in providing high standards of customer service
  • Excellent verbal and written communication skills
  • Ability to communicate with all levels of management and company personnel
  • Ability to handle multiple projects and tasks
  • Ability to make decisions and solve problems while working under pressure
  • Ability to prioritize and organize effectively
  • Ability to maintain confidentiality
  • Proficient in Microsoft Office applications
  • Ability to show judgment and initiative and to accomplish job duties
  • Ability to work independently
  • Ability to use office equipment, including telephone, computer, printer and copier
  • Ability to work in a team oriented, fast paced, high demand environment
  • Work independently and manage time efficiently

Education
High School Degree or equivalent

Related Work Experience
4+ years Experience with facility support

WORKING CONDITIONS
Office environment





GFR115 294738 294738BR

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